Join Stellenbosch University’s MBChB Unit as a Part-time Administrative Officer. Flexible hours, student admin, HR & finance experience. Apply by 02-Apr-2026.
Introduction
Looking for a flexible part-time administrative role in a leading medical faculty? Stellenbosch University’s MBChB Unit is seeking a Part-time Administrative Officer to support the Programme Lead and ensure smooth operations in student administration, finance, and HR. This is an exciting opportunity for organized professionals who thrive in an academic environment.
About the Employer
Stellenbosch University (SU) is one of South Africa’s premier universities, renowned for its Faculty of Medicine and Health Sciences. The MBChB Unit manages the undergraduate medical degree programme, ensuring high-quality student and staff experiences while supporting academic leadership and strategic programme delivery.
Quick Job Overview
| Job Feature | Details |
|---|---|
| Job Title | Part-time Administrative Officer |
| Reference | TGB00/059/0326 |
| Location / Campus | Tygerberg Campus, Stellenbosch |
| Faculty / Department | MBChB Unit, Faculty of Medicine and Health Sciences |
| Employment Type | Part-time (5/8th), 25 hours/week |
| Working Hours | Monday – Friday, 11:30 – 16:30 |
| Salary | ZAR (Contact HR) |
| Start Date | 01-May-2026 |
| Closing Date | 02-Apr-2026 |
| Key Highlights | Student administration, HR & finance experience, flexible schedule |
Job Description
The Administrative Officer will support the Programme Lead of the MBChB Unit while assisting the wider team in day-to-day operations. Tasks include student administration, office management, financial administration, and HR support. The role ensures smooth and efficient operations within the unit.
Key Responsibilities
Unit Administration
- Provide executive support to the Programme Lead.
- Disseminate information to students and stakeholders.
- Maintain digital filing systems and office documents.
- Coordinate visitor administration, travel, and accommodation.
- Assist with marketing materials and faculty communication.
- Manage meetings, agendas, minutes, and action items.
- Log maintenance requests and process SUNID/access applications.
Financial Administration
- Handle accounts receivable, expense claims, and purchase requisitions.
- Process invoices, goods receipt notes, and creditor payments.
- Support procurement and D20/ad hoc requisitions.
Human Resources Administration
- Assist with onboarding of new staff and training scheduling.
- Support administration of fixed-term contracts.
Eligibility & Requirements
- Eligibility:
- National Senior Certificate or NQF Level 4 equivalent.
- Minimum 2 years’ experience in office administration.
- Requirements / Preferred:
- Knowledge of university administration policies and procedures.
- Experience in student administration at a tertiary institution.
- Familiarity with SUNFin, SUNScholar, SUNStudent, SUNOnline systems.
- Proficiency in Microsoft Office and administrative systems.
How to Apply
- Prepare a comprehensive CV including at least 3 references.
- Apply online at Stellenbosch University Job Application portal by click on the APPLY HERE button below, then vacancy TGB00/059/0326.
- Stellenbosch University follows employment equity policies and may conduct background checks and verify qualifications.
If no feedback is received within 4–6 weeks after the closing date, consider your application unsuccessful.
Contact for enquiries:
- Job-related: Ms Jenny du Plooy – jennyduplooy@sun.ac.za | 021 938 9937
- HR/technical assistance: sun-e-hr@sun.ac.za | 021 808 2753 (Stellenbosch) / 021 938 9636 (Tygerberg)
FAQ Section
Q: Is this role on-site or remote?
A: This position is on-site at Tygerberg Campus.
Q: What are the working hours?
A: 25 hours/week, Monday to Friday, 11:30 – 16:30.
Q: Can recent graduates apply?
A: Applicants should have at least 2 years’ office administration experience.
Q: What software knowledge is required?
A: Proficiency in Microsoft Office; familiarity with SUNFin, SUNScholar, SUNStudent, SUNOnline preferred.
iGenzzee Job Advice
- Highlight administrative and organizational experience in your CV.
- Include references from previous academic or administrative roles.
- Emphasize experience with student administration, HR, or finance systems.
- Tailor your cover letter to show understanding of university operations and student support.
iGenzzee Disclaimer
All information provided is based on the official Stellenbosch University vacancy posting. iGenzzee is not responsible for any changes to the role, deadlines, or application process. Always verify details on the official SU Careers Portal.